Study progress

Doctoral students will work together with their subject groups at the Department, with supervisor(s) and with other doctoral students. Many will also work in co-operation with industry and with universities at home and abroad. Scientific work will be given the greatest possible freedom within the agreed formal framework.

Research work and publishing while studying is done in consultation with the supervisor(s). All data and results which are to be included in the study and which will be evaluated, must be openly accessible. Supervisors and students who encounter problems with confidentiality can contact Jon Kummen.

For proofreading the faculty may recommend: Ingrid Greenhow and Nancy Bazilchuk.


  • PhD students have to register for exams in all subjects of their studies at STUDENTWEB within given due dates. The examinations follow the regulations for doctoral studies and the examination rules.

Important regulations include:

  • a grade of B or better is required in all mastersubjects, including qualifying subjects
  • it is not possible to resit an examination that is passed, however if this is a subject at master level and/or a resit exam is arranged for, you have the opportunity to resit the exam. A resit exam is regarded as a retake.
  • it is only possible to retake a passed exam once (i.e. grade A - E).

Changes made to the time of the exam must be reported to/applied for to the faculty. Examinations in subjects that not are part of the study plan must be reported to the Examinations Office at the Department of Studies with a copy to the IME Faculty.

Changes to the subject plan

Permission for all changes to the subject plan such as topics and time of examinations must be applied for to the faculty. The applications forms should be signed by the supervisor before sending it to the faculty. Applications are dealt with on a regular basis. The purpose must be to improve the subject plan in relation to subject requirements, for example by including new subjects such as national research courses or courses at universities abroad which were not recognised when the study plan was drawn up. Upon recommendation from subject supervisors, such changes will normally be approved, as long as they do not:

  • alter the total workload
  • reduce the subject work load at doctoral level
  • conflict with formal regulations

Declarations of co-authorship

It is recommended that you obtain declarations from co-authors in the progress of your research work, and not wait till the very end. This applies to scientific contributions that are significant in your PhD work, whether the latter is written as an article collection or a monograph.

You will find the forms relevant for the PhD study on this LINK. We refer to the regulations concerning the PhD degree section 10.1 about co-authorship

Leave of absence

Leace of absence may be granted for maternity/paternity leave, illness and for other reasons. Doctoral students must apply for both leave from their studies and leave from their employment (application form in Paga).

Annual progress report

Doctoral students must submit a progress report every year. Supervisors must submit their own report on each candidate. The report is an electronical form sent to you on email.

Annual reporting

Doctoral students shall submit an individual progress report every year. The report is in an electronical form, and the form is sent to your email account. Your main supervisor shall submit an own report for each of their candidates.

The purpose of these reports is to have a routine for detecting situations which can be improved, and to have a method of formal quality assurance of the way the studies are being carried out. The reports are handeled by the Department, and reported to the Research Committee.

Preview of annual reports 2016: 

All PhD candidates admitted to a PhD programme shall report. Their main supervisor report on their own form. If you have not received an email concerning the annual reporting, please contact the faculty.

Contact person: Harald Lenschow