Completion

The formal content and deadline for the completion of studies will ensure that education at NTNU is of a recognised international quality. It will also contribute to ensuring that each individual doctoral student becomes known in general and also within the international subject environment within the field.

The regulations from before 01.01.2000 apply to those defending their thesis at present. The routines for completion follow these regulations. New procedures are being drawn up for those defending their theses who were admitted according to the regulations of 01.01.2000.

Nomination

At least 3 months prior to the defence, the doctoral student must submit an application to have his/her thesis examined to the institute. The application form, with accompanying letter, must be sent to the faculty, with suggestions for the examining committee. Nomination should be made in co-operation with your supervisor.

The thesis

The thesis should be sent to the faculty (2 copies) 5 weeks before the defence. At the same time, the administration/institute will send the thesis directly to the examining committee members. The faculty will send 1 copy to UBIT.

The candidate is responsible for obtaining statements from the co-authors of any public work as part of the dissertation. Administrator of the evaluation committee must check that these declarations are available, see PhD Regulations § 7.4, 4th section and PhD Regulations § 3, 5th section. See form Declaration of co-authorship.

Printing must be completed at latest 1 month before the defence. Contact your supervisor for more information on how and where to get your thesis printed according to binding agreements.

The University Library in Trondheim (UBiT) offers all PhD candidates to publish their thesis in full on NTNU's web pages. The faculty encourages all candidates to accept this offer.

Cristin is a web system for registration of research documentation. The faculty recommends you to register your thesis in the Cristin system, and at the same time mark the thesis available in Diva (NTNUs digital archive).

NTNU recommends that candidates register their thesis in UMI's international data base. A separate Agreement Form must be competed, signed and sent to UMI. The form can be obtained from Solfrid Bergsmyr or Anne Danielsen Eide. UMI Dissertation Services offers other services which may be of interest, such as tips for writing dissertations.

Guidelines for the crediting of scientific publications to institutions

The general rule is that a doctoral candidate should list both the degree-giving and collaborative institutions in publications that are part of the thesis work. It requires that both parties actually contribute with guidance on the candidate's publications. This means that NTNU is used as the author's address in addition to the candidate's employer if NTNU have provided a "significant contribution" through the guidance, equipment, working or otherwise. The guidelines support of this the parties' joint responsibility to the candidate in the PhD program. Guidelines with examples (in Norwegian).

Defence

Practical details which can be dealt with in advance will be handled by administrators and institutes. The date should be agreed at an early stage with the committee. The room where the defence will take place (The Total Room in the Main Building or in The Sciences Building), hotel rooms for visitors etc. should be reserved at the same time.

Recommendations from the examining committee and the title of the test lecture must be sent to the faculty 5 weeks before the defence using a separate form. The faculty will tell the candidate the title of the test lecture 14 days before the defence. The candidate can submit comments on the recommendations 5 days before the defence.If there is a lack of unity amongst the committee, this may mean that the defence must be postponed.

Press announcements regarding the defence are sent out by the candidate at latest 4 weeks before the defence. Posters and announcements are dealt with by the faculty on the basis of practical information about the defence from the institutes. Practical details for the defence (location, flowers, lunch) are dealt with by the institutes.

After the defence the administrator must send the forms for the test lecture which has taken place and the defence and one copy of the thesis (signed) to the faculty. The candidate must submit 10 copies of the approved thesis (40 copies for the dr.phil degree) to the University Library at Kalvskinnet.