There is no conference fee, and all PhD candidates, research program students and post doc`s who participate with an abstract will have their travel cost and their hotel accommodation covered by MedIm. Please help us avoid unnecessary costs by informing us of any changes in your plans for participation. Enter here if you need to change your registration.
Here you will find necessary practical information regarding
- abstract evaluation
- your travel to the conference venue
- hotel accommodation
- reimbursements of travel costs, and limitations on MedIm support
Abstract evaluation for oral or poster presentation
An abstract committee will select your abstract for oral or poster presentation. In late August you will be informed if you have been selected to give a plenary oral presentation or a combined poster/speed poster presentation.
Guidelines regarding travel:
Please book your own plane tickets, as soon as possible. Your costs will be reimbursed after the event (see below). MedIm will cover economy class plane tickets and public transportation to and from the airport. Please contact us if you are unable to find economy class tickets.
The formal opening of the conference is Wednesday 2 October at 11:00.
Please make sure that your flight arrives at 10:00 the latest.
It might be a good option to arrive to Tromsø on Tuesday 1 October. MedIm will cover the cost for the hotel accommodation from 1- 2 October for those eligible for MedIm support (participants with abstract), but meals prior to and after the conference are at your own cost. If you travel on 1 October, please make sure that you also have a hotel reservation for this night! Edit your registration here, if necessary.
On Thursday 3 October the conference is closing at 16:00. We recommend that you choose a flight that departs after 17:30.
You will have to pay for the plane tickets and other travel costs yourself, and claim reimbursements from MedIm after the event. MedIm will cover your hotel accommodation costs and all meals directly. Make sure that you keep all original receipts, as you will be asked to submit these along with your travel reimbursement form. Practical information regarding reimbursements (forms etc) can be found on our webpage.
Please note: If you fail to show without prior notice, your credit card will be charged for your hotel reservation. If you cannot take part in the conference due to illness, you will have to use your private travel insurance to claim reimbursement for the travel expenses. MedIm cannot reimburse any costs if the trip did not take place.
The conference venue is Rica Ishavshotell, centrally located in Tromsø.
The hotel is 5 km from the airport, and the Airport Express takes about 15 minutes to the hotel. Once arrived, please make sure to register and mount your poster before the official program starts at 11.00.
Please contact NTNU Videre's conference secretariat if you have any questions regarding registration, hotel accommodation etc. For all other questions, regarding abstract, reimbursement etc., contact Grete or Erik in the MedIm administration.