Reimbursement of travel and accommodation costs

Instructions for booking

Normally, NRSN will cover the costs of travel and accommodation for all members who participate in our activities. Note that specific rules may apply for a given course or event. Unless otherwise specified, participants are responsible for booking their own travel and accommodation, and NRSN will reimburse the costs after the event. The travel reimbursement is limited to 2000 NOK for the roundtrip, including public transportation (not taxi or private car) to and from the airport. NRSN will reimburse accommodation costs for up to 1200 NOK per day. Remember to keep all original receipts, as you will be required to submit these along with your reimbursement claim.

Instructions for how to claim reimbursement

Please submit your travel reimbursement claim within 4 weeks after the event. Specific instructions apply to those who are employed at NTNU, and those who are employed elsewhere (see below).

For those who are employed outside NTNU:

Those who are employed outside NTNU must fill in the standard travel reimbursement form in Norwegian or English. The form has to be sent by e-mail together with (scanned) copies of all relevant receipts to the NRSN administration.

If your bank connection is outside of Norway, this form has to be submitted along with the travel reimbursement form.

NOTE: We no longer accept printed forms or receipts, only electronic documents.

For NTNU employees only:                       

NTNU employees are obliged to use PagaWeb. Log on to Paga through your Department's or unit's access to 'Innsida'. Open the standard form for travel reimbursements (reiseregning). You have to change the default account information/project number in the form. At the top of the form, there is a field "Organisasjon" - here you should give the number 650106. Below, "overstyr kontering" shold be filled in with Ksted 650105, project 10400600. You will need one more number to complete the form - "analyse":

  • PhD courses and workshops: M58208
  • PhD conference: M58207
  • Summer school: M58206

For all other travels, please consult the NRSN administration for this last number.

Fill in the required fields, upload all relevant receipts, and submit your claim.

IMPORTANT: After submitting your claim through Paga, you must send a copy of the form and receipts by e-mail to the NRSN administration.