Reimbursement of travel and accommodation costs
Instructions for booking
Normally, NRSN will cover the costs of travel and accommodation for all members who participate in our activities. Note that specific rules may apply for a given course or event.
Unless otherwise specified, participants are responsible for booking their own travel and accommodation, and NRSN will reimburse the costs after the event.
The travel reimbursement is limited to 2000 NOK for the roundtrip, including public transportation (not taxi or private car) to and from the airport.
NRSN will reimburse accommodation costs for up to 1200 NOK per day.
Remember to keep all original receipts, as you will be required to submit these along with your reimbursement claim.
To be eligible for travel reimbursement, you have had to participate in a NRSN activity or have been granted a Travel and accomodation grant to take a PhD course in a Norwegian university.
Instructions for how to claim reimbursements
Please submit your travel reimbursement claim within 4 weeks after the event. Specific instructions apply to those who are employed at NTNU, and those who are employed elsewhere (see below).
For NTNU employees only:
NTNU employees are obliged to use PagaWeb. Log on to Paga through your NTNU's intranet, Innsida. Open the standard form for travel claims.
You have to change the default account information. At the top of the form, you will find the field Organisation, here write, 650106.
Click on Override accounts and fill in with the following information:
Project number 10400600
- Travel and accommodation grant for national PhD courses: M58201
- PhD conference: M58207
- Summer school: M58206
For all other travels, please consult the NRSN administration for this last number.
Fill in the required fields, upload all relevant receipts, print and submit your claim.
IMPORTANT: After submitting your claim through Paga, you must send a copy of the form and receipts by e-mail to the NRSN administration, one email for each claim made in paga.
Name your email "Internal travel claim - Name Surname" and indicate in the body of the message what your claim is about. If a course is divided in different periods of time, send an email for each period.
For those who are employed outside NTNU:
The form has to be sent by e-mail together with scanned copies of all relevant receipts, one email for each claim, to the NRSN administration.
Name your email "External travel claim - Name Surname".
If a course is divided in different periods of time, sent an email for each period.
Please do not sent an email without text. Explain what your petition is about, and remember, there is a human on the other side reading your emails!
If your bank connection is outside of Norway, this form has to be submitted along with the travel reimbursement form.
NOTE: We no longer accept printed forms or receipts, only electronic documents.
Here you have some explanations for the travel reimbursement form :
NRSN International Training Grant
NEW procedure: OPEN throughout the year
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