For Supervisors at NTNU
Information to supervisors at NTNU
Information to supervisors at NTNU who are planning to accept international students for a project/thesis/internship.
The International Office receives a great number of international project students (students coming to NTNU for a project/internship/thesis) who come outside of the regular semester dates. All these students must fill in an application for exchange studies at NTNU in order to be registered in the system. We prefer that these students apply within our application deadlines as they, otherwise, will require increased administrative procedures and workload compared to the regular students. In order to facilitate this process and ensure the best treatment for our new students, we need your cooperation by informing us about your student(s).
NTNU’s application deadlines are 1 October for students starting in the spring semester, and 1 April (non-EU/non-EEA students) and 1 May (EU-students) for students starting in the autumn semester. All project students should apply within these deadlines as this will make the application process easier, faster, and more straightforward for the student.
If students do not apply within the deadline, we will have to make an application for them manually. This is both time consuming and might delay VISA applications and applications for student housing.
Information Needed from Supervisors
Please inform the Office of International Relations as soon as you have decided to accept a new international student. Please send us an e-mail with the following information:
- Full name
- Email address
- Type of exchange (project work/internship/thesis)
- Exact duration for the exchange (date of arrival – date of departure)
Once we receive this information, we will inform the student about the application procedures and registration, so that they are prepared when arriving at NTNU.
It is the Office of International Relations that is responsible for allocating student housing to international students, however, please be aware that students who come outside of the normal semester dates, may not be allocated student housing.
Generally, we cannot provide student housing for project students coming to NTNU in the autumn semester (as regular exchange students staying for the whole semester will be prioritized). Therefore, we strongly recommend, if possible, that you accept these students for the spring semester instead. Usually, we have the capacity to arrange student housing for all international students in the spring semester. We also want to note that SiT housing contracts cannot be extended passed 1 August. For more information, please see: https://www.ntnu.edu/lifeandhousing/trondheim/housing.
Please note that students who come from a university that does not have an exchange agreement with NTNU (regardless of the period of their stay) must pay the semester fee. Students who come from a partner university do not need to pay the semester fee.
Please note that students at NTNU are not insured by NTNU. This goes for regular degree students as well as for incoming exchange students. All incoming students are, therefore, advised to have their own individual insurance or to bring a valid European Health Insurance Card (EHIC).
Our legal advisor emphasizes that in cases where NTNU is accountable for accidents that occur in situations where students are involved, it is clear that NTNU will be responsible.
We hope this information can ease the workload for all parties, and make the process easier for the students.
If you have any further comments or questions, feel free to contact us.