Reimbursement of travel and accommodation costs

Reimbursement of travel and accommodation costs

Instructions for booking

Normally, NRSGH will cover the costs of travel and accommodation for all members who participate in our activities. Note that specific rules may apply for a given course or event.

Unless otherwise specified, participants are responsible for booking their own travel and accommodation, and NRSGH will reimburse the costs after the event. NRSGH do not reimburse per diem expenses (food and drinks).

The travel reimbursement in Norway is limited to 3000 NOK for the roundtrip, including public transportation (not taxi or private car) to and from the airport or trainstation. NRSGH will reimburse accommodation costs for up to 1200 NOK per day staying at Hotel.

Remember to keep all original receipts, as you will be required to submit these along with your reimbursement claim.

To be eligible for travel reimbursement, you have had to participate in a NRSGH activity or have been granted a Travel and accommodation grant to take a PhD course in a Norwegian university or a Internatonal travel grant.

Instructions for how to claim reimbursements

Please submit your travel reimbursement claim within 4 weeks after the event. Specific instructions apply to those who are employed at NTNU (see below), and those who are registered as PhD candidate elsewhere.

For those who are employed outside NTNU:

Those who are employed outside NTNU must fill in the standard travel reimbursement form in Norwegian or English. The form has to be uploaded on this page together with scanned copies of all relevant receipts. NRSGH coordinator will handle the reimbursement claim continuously.

If your bank connection is outside of Norway, this form has to be submitted along with the travel reimbursement form. Send the form with receipts to NRSGH coordinator.

NOTE: We no longer accept printed forms or receipts, only electronic documents.



For NTNU employees only:                       

NTNU employees are obliged to use PagaWeb. Log on to Paga through your NTNU's intranet, Innsida. Open the standard form for travel claims.

You have to change the default account information. At the top of the form, you will find the field Organisation, here write, 650106.

Click on Override accounts and fill in with the following information:

Ksted 650106

Project number 90134700

PhD courses and workshops: M58208
PhD conference: M58207
PhD international travel grants: M58213
For all other travels, please consult the NRSGH coordinator for this last number.

Fill in the required fields, upload all relevant receipts, print and submit your claim.

IMPORTANT: After submitting your claim through PAGA, you must send a copy of the form and receipts by e-mail to the NRSGH coordinator, one email for each claim made in paga.

Name your email "Internal travel claim - Name Surname" and indicate in the body of the message what your claim is about and the total amount. If a course is divided in different periods of time, send an email for each period.