A Learning Agreement (LA) is a three-way agreement between you, your home institution and the receiving institution (NTNU) about the planned learning outcome/academic contents of your exchange.

The LA specifies which courses you will be taking at NTNU and, when signed by all three parties, it:

1. Verifies that your home institution will accept the chosen courses (or professional practice) as part of your degree, replacing equivalent academic work you would usually have done at the home institution.
2. Verifies that NTNU has approved the chosen courses/activities and will grant you credits for them upon successful completion. 

The Learning Agreement can be submitted either as a PDF document or through a dedicated online/digital portal- commonly referred to as an Online Learning Agreement (OLA).

At NTNU, we only sign one format of the learning agreement (either PDF or Online). To see which applies to you, please contact your home coordinator. 

Our Erasmus code is N TRONDHE01

Whenever you need a Responsible Receiving Person for the signing of the Learning Agreement, you can use the following contact information.  

Person: Unit for International Relations  

Email: Depending on the campus you will be studying at: 

• Trondheim: exchange@aud.ntnu.no. 
• Gjøvik: international@gjovik.ntnu.no.
• Ålesund: international@alesund.ntnu.no

If your home university requires a specific contact person for your Learning Agreement, you can use the name of the caseworker, which can be found in your acceptance letter, together with the email address for your designated campus. 

Please do not send your learning agreement to their personal email addresses, since this will result in further delays in the processing of your LA.  

Depending on the format you need to use, different rules may apply. 

Please pay additional attention if you are submitting an OLA. Failure to comply may result in rejection of the document. 

How to fill out the Learning Agreement?

At NTNU, we do not process your Learning Agreement until after you have been offered admission. 

While we do not have any deadlines for signing the LA, your home university may have an internal deadline. 

 How to send the OLA?

• At NTNU, we use the Erasmus Without (EWP) portal (or Mobility Online portal) for the processing of OLA. 
• If this is accessible to your home university, the OLA will automtically be visible to us once it is signed and sent by them.
• If your home university uses a different portal or it is not functional, please send us the LA as a PDF document. 

How to send the PDF LA?

• Send your Learning Agreement in a single pdf file to the correct address below, depending on where you will be studying:
• Trondheim: exchange@aud.ntnu.no. 
• Gjøvik: international@gjovik.ntnu.no.
• Ålesund: international@alesund.ntnu.no

If you need to make changes to your signed LA, you can do so by submitting the "During the Mobility" or "Changes to the Learning Agreement" section (typically table A2/B2) of your LA.

The changes to your LA should only be submitted:

• After the "Before the Mobility" section of your LA is already signed by all three parties. 
• After the course regisration deadline at NTNU
  • Autumn Semester: September 1st
  • Spring Semester: February1st 

If you need to document your arrival at NTNU, you need an Arrival Confirmation. 

NTNU Trondheim: 

• If you arrive no later than the semester registration deadline of September 1st (Autumn semester) or February 1st (Spring semester), register your arrival, and you will receive the Arrival Confirmation by email within 2-3 weeks.
• If you arrive at NTNU and/ or register your arrival after the semester registration deadline of September 1st (Autumn semester) or February 1st (Spring semester), you must send us an email after you have registered your arrival in order to receive your Arrival Confirmation. 

NTNU Arrival Registration - Trondheim

NTNU Gjøvik & NTNU Ålesund: You will receive your Arrival Confirmation automatically within 2-3 weeks.

If you do not, please contact the local International Office for assistance. 

Upon arrival at NTNU, you must enroll in your pre-approved courses (both lecture and exam) via Studentweb by the registration deadline. 

• Autumn semester: September 1st. 
• Spring semester: February 1st. 

If you wish to to take courses outside of your pre-approved list :

• If the new course is open to all exchange student, you can simply click the "Add" button next to the course in Studentweb. 
• If the new course has certain restrictions/ specific conditions/ required previous knowledge, you must contact the responsible department/ course coordinator for approval before you can enroll in them.
• Make changes to your LA, if necessary.

If you need to make changes to your signed LA, you can do so by submitting the "During the Mobility" or "Changes to the Learning Agreement" section (typically table A2/B2) of your LA.

The changes to your LA should only be submitted:

• After the "Before the Mobility" section of your LA is already signed by all three parties. 
• After the course regisration deadline at NTNU
  • Autumn Semester: September 1st
  • Spring Semester: February1st 

If you wish to extend your stay long than originally planned, you must apply for an extension after you have been registered as a student at NTNU. 

See the procedures and deadlines for applying for an extension here.

If you need to document your departure from NTNU, you need a departure confirmation. The procedure for this depends on the campus. 

NTNU Trondheim: 

• If you have received your Arrival Confirmation at the beginning of your mobility (See above), you will also automatically receive your Departure Confirmation via email after the end of your stay. 

• If you have not received your Arrival Confirmation at the beginning of your mobility, you must contact us via email at the end of your stay to receive your Departure Confirmation. 

NTNU Gjøvik:

• Before leaving Gjøvik at the end of your exchange, bring the departure confirmation form from your home university to the Office of International Relations located in the Gneis building, next to the Student Information Centre

The earliest you can get your departure confirmation is five days before you leave. 

NTNU Ålesund: 

• If you have received your Arrival Confirmation at the beginning of your mobility, you will also automatically receive your Departure Confirmation via email after the end of your stay. 

• If you have not received your Arrival Confirmation at the beginning of your mobility, you must contact us via email at the end of your stay to receive your Departure Confirmation. 

Once you have received all your grades, you must order and send your transcript of records from NTNU to your home university. Please be advised that NTNU does not do this automatically. 

How to order your transcript of records

Exchange applicants: 

Email: exchange@aud.ntnu.no

If you are inquiring about an application or registration, please include your full name in the email so we can locate you in our systems.

Master's degree applicants: 

• Questions about application, criteria and documents:
  admissions-master@sa.ntnu.no
   
• Questions about visa, financing and immigration formalities: 
  arrivals@aud.ntnu.no

Joint degree students(Erasmus Mundus, Nordic5Tech): 
joint-degree@aud.ntnu.no

Visiting Address: 

Dragvoll Gård (Dragvoll Allé 40), 7049 Trondheim, Norway. 

Starting from week 35, we will be open for drop-in on:

• Tuesdays: 13:00-14:30
• Wednesdays: 10:00-11:30

Visiting address: Office G211 & G209 Teknologivegen 22, 2815 Gjøvik, Norway

Postal address: P.O. box 191, 2802 Gjøvik, Norway

Exchange applicants: international@gjovik.ntnu.no 

Master’s degree applicants:

• Questions about application, criteria and documents: admissions-master@sa.ntnu.no
• Questions about visa, financing and immigration formalities:  international@gjovik.ntnu.no
• Questions about housing: housing@aud.ntnu.no

Visiting address: K-building, office numbers KP-245 and KP-246, Larsgårdsvegen 2, 6009 Ålesund

Postal address: P.O. Box 1517, 6025 Ålesund, Norway

Exchange applicants: 
international@alesund.ntnu.no

Master’s degree applicants:

• Questions about application, criteria and documents: admissions-master@sa.ntnu.no
• Questions about visa, financing and immigration formalities: international@alesund.ntnu.no
• Questions about housing: housing@aud.ntnu.no